Please see below for a listing of current open positions.
Office and Administrative Specialist
The Alliance for Gun Responsibility is seeking an Office and Administrative Specialist whose primary duties are to support the CEO and Board of Directors as well as manage the administration of the office. The ideal candidate is committed to supporting a wide range of events and activities to further the mission of Alliance for Gun Responsibility. The candidate should have extensive office administration experience and be organized, flexible and an excellent communicator.
Responsibilities (include but are not limited to):
Provide administrative support to CEO:
- Facilitate travel arrangements
- Help manage high-level donor events
- Track internal processes, timelines and deadlines
- Schedule meetings with board members
- Support CEO in scheduling, facilitating and taking notes at meetings
- Provide other support as needed to the staff team
Manage administrative support of the Board of Directors:
- Coordinate and record board and committee meetings
- Distribute all materials required for board and committee meetings
- Ensure smooth functioning of board and committee meetings
- Maintain board records
- Take notes at board meetings
Office Administration:
- Communicate with constituents (volunteers, donors, community members) in person, on the telephone or via email. Answer or direct general inquiries, and provide outstanding customer service
- Manage in-person and virtual meetings
- Manage general condition of the office;
- Coordinate upkeep and repair of office/facility
- Oversee inventory levels of supplies and materials
- Maintain office equipment and schedule repairs and maintenance as needed
- Receive, review and distribute mail
- Coordinate IT services and troubleshooting with IT Consultants
- Serve as the organization’s IT administrator
Support the financial operations of the organization:
- Process accounts payable and accounts receivable in collaboration with the contract accountant
- Reconcile monthly credit card statements
- Ensure reconciliation of donor and accounting software
- Manage relationships with vendors and suppliers
- Oversee and track staff expense reimbursement process
Support and administer HR functions:
- Post job openings, schedule interviews, and communicate with job applicants
- Manage confidential personnel files and processes
- Manage the annual benefit enrollment process
- Conduct onboarding for new employees
- Work closely with CEO to manage and/or support HR processes
Support fundraising efforts of the organization:
- Work with the Strategic Engagement Director on the development and writing of email solicitations
- Provide logistical support for various fundraising events
Qualifications:
- Experience: 3+ years relevant administrative/operational experience; experience in non-profits preferred
- Communication skills: Excellent written and oral communication skills; diplomatic and empathetic. Ability to practice good judgement and discretion with regard to personal and confidential information.
- Interpersonal skills: Ability to interact at all levels of the organization, including Board of Directors, senior team, staff, donors, volunteers, community members, gun violence prevention survivors, and sponsors; as well as an understanding of organizational dynamics. Exemplary customer service.
- Organizational skills: Proactive, well-organized, attention to detail and ability to meet deadlines; ability to work with minimal supervision, manage multiple tasks and delegate as needed.
- Computers and systems: experience with Microsoft Office Suite, conference call software, accounting software and other data management tools. Preferred experience with Quickbooks, Every Action, and NGP databases.
- Flexibility: Ability to work in a fast paced, highly productive environment. Comfortable with changes in priority and direction. Willing to work flexible hours if necessary, including occasional evenings and weekends.
Salary & Benefits:
- This position is salaried, commensurate with experience.
- Health, vision, and dental insurance are offered.
- The Alliance offers a generous paid-time-off (PTO) package.
- This position qualifies for enrollment in a 401(K) program after one (1) year of employment.
To Apply: Send a resume and cover letter to [email protected]. Interviews will be scheduled as applications are received until positions is filled.
Our organization is an equal-opportunity employer and seeks to recruit persons of diverse backgrounds. We are committed to fostering and supporting workplace culture inclusive of people regardless of their race, ethnicity, national origin, gender, sexual orientation, socio-economic status, marital status, age, physical abilities, religious beliefs or any other non-merit fact, so that all employees feel included, valued, and supported. People of Color and Members of the LGBTQA community are strongly encouraged to apply.
Electoral Organizing Internship (Primary Elections)
About: Electoral Organizing Internships occur during the 2019 election season. This period focuses primarily on bolstering progressive voter turnout for key elections throughout the state. The electoral action plan relies heavily on grassroots mobilization, coordination, and recruitment. Interns will gain real life organizing experience through working with volunteers, chapter team members, and community allies to elect gun safety champions and activate for legislative strategies to prevent gun violence within Washington. Interns will work closely with the organizing staff to strengthen community support for gun violence prevention while implementing a comprehensive plan to deliver tangible political victories. Ideal candidates are critical thinkers who thrive in a fast-paced environment. Candidates should be invested in gun violence prevention efforts and motivated to learn about legislative processes, elections, and effective organizing tactics.
If approved by your institution, this internship can count as course credit! Interns will be expected to contribute 9-12 hours per week from June 18th – August 23rd (10 weeks). Weekly hours are negotiable for high school applicants. Schedules are flexible, but may vary week to week based upon organizing events or opportunities. Interns should expect to work at least two evening shifts per month and one weekend shift per week.
Responsibilities:
- Activate members, partnering organizations, and a grassroots network to turnout voters
- Participate in and execute statewide direct voter contact efforts
- Recruit and manage volunteers
- Manage volunteer lists and databases
- Operate phone banks, canvasses, and outreach events, outside of typical business hours
- Facilitate, support, and supervise chapter activities and projects
To Apply: Send a resume and cover letter to [email protected]. Interviews will be scheduled as applications are received until positions are filled. The application deadline is June 13th, however priority will be given to applications received before June 8th.
Our organization is an equal-opportunity employer and seeks to recruit persons of diverse backgrounds. We are committed to fostering and supporting workplace culture inclusive of people regardless of their race, ethnicity, national origin, gender, sexual orientation, socio-economic status, marital status, age, physical abilities, religious beliefs or any other non-merit fact, so that all employees feel included, valued, and supported. People of Color and Members of the LGBTQA community are strongly encouraged to apply.